Volunteers are responsible for soliciting a group of prospects to make Parents Annual Fund gifts each fiscal year (July 1–June 30).
Soliciting Your Parent Prospects
Make a Parents Fund Gift
Volunteers should lead by example and make their gifts in the fall. You are in a stronger position to ask for gifts if you have already shown your support.
Sign and Postscript Solicitation Letters
Volunteers sign and postscript solicitation letters at least once each year. Your customized note is the key to a successful solicitation. A personal solicitation from a parent is the most effective way to secure gifts for the Parents Fund.
Follow Up
After solicitation letters are mailed, volunteers should follow up with those prospects who haven’t given to the Parents Fund. Reach out via phone, email, or in person, if possible. The earlier in the fiscal year you can secure donors the better!
Use the GiveCampus Volunteer Portal
- Log in to GiveCampus.
- View your assigned prospects and have information at your fingertips immediately.
- Receive up-to-date information through a daily refresh from Yale’s database.
- Reach out to parents efficiently with pre-loaded email templates. You can also call and text.
- Receive notifications when your prospects make a gift.
Thank Donors
Expressing Yale’s appreciation is an essential volunteer responsibility. Handwritten notes, phone calls, or emails are effective and meaningful ways to thank those in your group. Don’t forget to say a special thanks to first time donors and those giving at the leadership (NHA) level.
Attend YAA Assembly & Yale Alumni Fund Convocation
The YAA Assembly and Yale Alumni Fund Convocation is our signature program for volunteer leaders. Attendees get an inside look at Yale today, honor outstanding volunteers and organizations, and engage with each other and professional staff to share best practices and new ideas. The event is held every November on campus. You can find the schedule and more information on the Yale Alumni Association website.